Jan 4 2021 ChatAction Meeting Notes: Difference between revisions
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This is referenced in [[Cities Rising 2021 Index]] | |||
Dear All, | Dear All, | ||
Revision as of 00:54, 6 January 2021
This is referenced in Cities Rising 2021 Index
Dear All,
Here is the minutes of today's meeting.
Please email me directly and not to the whole group if I have left anything out or not got it right or you have any changes to be made to the document. Please note that only Monday is finalised , If you would like to offer to be host on the other days please let me know amd Ill put it in the table below.
I am not very comfortable dealing with trail mail and your inputs could go unnoticed.
Chat Action Meeting “ 04 January 2021 for cities week
Stan will be main host/ assisted by Natalie:
Stans will assign the following people as co-hosts :
1. Subject Moderators and theme facilitators
· Lesley, Hilary, Marylyn, Beth
2. Breakout room recorders/ chat moderators/ breakout room managers
· Karen. Liliane, Julie, Kathryn
| Break out room
Co host Moderatos / facilitators |
Breakout room
Co host and chat moderators |
Main room Question of the Day
will be posted by |
Main Room
Floater and admin | |
|---|---|---|---|---|
| Monday | · Lesley, Hilary. Marylyn Beth | · Karen, Liliane. Julie, Kathryn | Lillian | Stan & Natilie |
| Tuesday | Lillian | Stan & Natilie | ||
| Wednesday | Lillian | Stan & Natilie | ||
| Thursday | Lillian | Stan & Natilie | ||
| Friday | Lillian | Stan & Natilie |
3. Sequence of Events and Tasks :
o Stan will set up the break out rooms by name as finalized with Lesley/
o Stan will assign the 8 people as co hosts in zoom
o Lesley will introduce and convene the session .
o 15-20 minutes to be give to share thoughts and questions with the presenters from the main room.
o Lesley will introduce the concepts of the activities for each breakout room and assign the Breakout room co-host/ moderators/ recorders to each room,
o Lesley will call out the Question Of The Day that will be discussed in the Break out rooms,
o Lillian will post the Question Of The Day in the Chat,
o Break out room chat moderators will copy the question onto their computers/ in word or notepad and keep it handy to post in the chat of their respective breakout rooms.
o Stan will activate the break out rooms.
o Each break out room will be for 20 Minutes
o Everyone reconvenes in the Main room and 15 minutes of sharing and harvesting
o Lesley calls the session to a close and every one leaves the meeting immediately.
o Stan closes meeting after every one has left ( this will ensure no recording is lost midway)
o Break out room moderators/ recorders allow files to convert on their computers. ( this takes about 10 Minutes)
o Please rename the file with this following Name “ January 11 cities week (Break out room name)” Note date will change every day and if you are assigned to a different room on that day then that too will change when you name the file.
o All files are be transferred to stan@communitymagic.org via WETRANSFER the same day.
o Chat action will meet for follow up and debriefing one hour after the afterchat meeting has ended.
4. A guideline document for hosts and participants will be prepared and circulated to all to make the entire experience enjoyable and hassle free.
With best regards,
MALINI RAJENDRAN
Founder - Infinite Life Divine Heart Meditation
Design for an Healthy and Blissful Life.
Time Zone - UTC+5.30 Hours