Jan 4 2021 ChatAction Meeting Notes

Dear All,

Here is the minutes of today's meeting.

Please email me directly and not to the whole group if I have left anything out or not got it right or you have any changes to be made to the document. Please note that only Monday is finalised , If you would like to offer to be host on the other days please let me know amd Ill put it in the  table below.

I am not very comfortable dealing with trail mail and your inputs could go unnoticed.

Chat Action Meeting “ 04 January 2021 for cities week

Stan will be main host/ assisted by Natalie:

Stans will assign the following people as co-hosts :

1.   Subject Moderators and theme facilitators

·       Lesley

·       Hilary

·       Marylyn

·       Beth

2.   Breakout room recorders/ chat moderators/ breakout room managers

·       Karen

·        Liliane

·        Julie

·       Kathryn

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Break out room

Co host Moderatos / facilitators

Breakout room

Co host and chat moderators

Main room Question of the Day will be posted by

Main Room

Floater and admin

Monday

·       Lesley

·       Hilary

·       Marylyn

·       Beth

·       Karen

·        Liliane

·        Julie

·       Kathryn

Lillian

Stan & Natilie

Tuesday

Lillian

Stan & Natilie

Wednesday

Lillian

Stan & Natilie

Thursday

Lillian

Stan & Natilie

Friday

Lillian

Stan & Natilie

3.   Sequence of Events and Tasks :

o   Stan will set up the break out rooms by name as finalized with Lesley/

o   Stan will assign the 8 people as co hosts in zoom

o   Lesley will introduce and convene the session .

o   15-20 minutes to be give to share thoughts and questions with the presenters from the main room.

o   Lesley will introduce the concepts of the activities for each breakout room and assign the Breakout room co-host/ moderators/ recorders to each room,

o   Lesley will call out the Question Of The Day that will be discussed in the Break out rooms,

o   Lillian will post the Question Of The Day in the Chat,

o   Break out room chat moderators will copy the question onto their computers/ in word or notepad and keep it handy to post in the chat of their respective breakout rooms.

o   Stan will activate the break out rooms.

o   Each break out room will be for 20 Minutes

o   Everyone reconvenes in the Main room and 15 minutes of sharing and harvesting

o   Lesley calls the session to a close and every one leaves the meeting immediately.

o   Stan closes meeting after every one has left ( this will ensure no recording is lost midway)

o   Break out room moderators/ recorders allow files to convert on their computers. ( this takes about 10 Minutes)

o   Please rename the file with this following Name “ January 11 cities week (Break out room name)” Note date will change every day and if you are assigned to a different room on that day then that too will change when you name the file.

o   All files are be transferred to stan@communitymagic.org via WETRANSFER the same day.

o   Chat action will meet for follow up and debriefing one hour after the afterchat meeting has ended.

4.   A guideline document for hosts and participants will be prepared and circulated to all to make the entire experience enjoyable and hassle free.

With best regards,

MALINI RAJENDRAN

Founder - Infinite Life Divine Heart Meditation

Design for an Healthy and Blissful Life.

Time Zone - UTC+5.30 Hours